When to Use ‘Sincerely’ in an Email

Sending emails is a common way to communicate professionally, whether it be with colleagues, clients, or supervisors. One aspect of email etiquette is knowing when to use certain phrases, such as “sincerely,” as an ending to an email. In this article, we will explore the appropriate situations for using “sincerely” in an email, as well as some alternatives that may be more suitable in certain cases.

Formal Business Correspondence 

In formal business settings, it is generally expected that emails be written in a professional and formal tone. In these cases, using “sincerely” as a closing is appropriate. This phrase conveys respect and professionalism, and is a common choice for emails to supervisors, clients, or other professionals.

For example, if you are sending a cover letter and resume to apply for a job, you would likely use “sincerely” as the closing. Similarly, if you are sending an email to a client to request a meeting or discuss a project, “sincerely” would be a suitable choice.

Informal or Personal Correspondence 

“Sincerely” may not be the best choice for informal or personal emails. In these cases, a more casual closing may be more appropriate. Some options to consider include:

  • Best regards
  • “Take care”
  • “Warm regards”
  • “All the best”

These alternatives are less formal and may be more suitable for emails to friends, family, or colleagues with whom you have a more casual relationship.

Email Signatures 

In addition to closing phrases, it is also common to include a signature at the end of emails. A signature can include your name, contact information, and sometimes even a quote or personal motto. It is generally a good idea to keep your signature professional, regardless of the tone of the email.

If you are using “sincerely” as the closing, you may want to consider including a more formal signature as well. This can include your full name, title, and contact information, such as your phone number and professional email address.

“Sincerely” is a suitable choice for formal business correspondence, but may not be the best option for informal or personal emails. When in doubt, it is always a good idea to consider the tone and purpose of the email, as well as your relationship with the recipient, in order to choose the most appropriate closing.