When it comes to written communication, especially in the business world, the choice of words can make a significant impact. One such phrase that is commonly used in emails is “Please be informed.” But what does it really mean, and how should you use it?
Firstly, “Please be informed” is a polite way of informing the recipient of the email about something they may not know. It is often used in situations where the information is essential or urgent, and the sender wants to ensure that the recipient is aware of it.
When using this phrase, it is essential to be clear and concise about the information you are conveying. Make sure that you provide all the necessary details, including dates, times, and any action that the recipient needs to take.
It is also important to note that “Please be informed” is a formal phrase and should be used in a professional setting. If you are writing an email to a friend or family member, it may not be appropriate to use this phrase.
There are other phrases that you can use to convey the same message as “Please be informed.” For example, “I wanted to let you know that” or “I just wanted to inform you that” are both acceptable alternatives.
The Right Usage of ‘Please Be Informed’
When it comes to writing professional emails, it’s important to use the right language to convey your message effectively. One common phrase that you might come across or use is “Please be informed.” This phrase is often used to convey important information or updates to your recipient. However, it’s crucial to use it correctly to avoid any confusion or misunderstandings.
Here are some tips on how to use “Please be informed” correctly:
- Use it only when necessary: Don’t overuse the phrase “Please be informed” in your emails. It can come across as too formal or even passive. Instead, use it only when you need to convey important information or updates that require your recipient’s attention.
- Be clear and concise: When using “Please be informed,” make sure your message is clear and concise. Avoid using complex language or jargon that your recipient might not understand. Be direct and to the point, so your recipient knows exactly what you’re trying to convey.
- Use it in the right context: “Please be informed” is often used in a formal or professional context. If you’re writing to a friend or a colleague, it might be more appropriate to use a less formal phrase like “FYI” or “Just wanted to let you know.”
- Consider using alternatives: If you’re tired of using “Please be informed,” consider using alternative phrases like “Be advised,” “For your information,” or “Please note.” These phrases can convey the same message but in a more concise and direct way.
Can you provide an example of how to use ‘please be informed’ in an email?
If you want to use ‘please be informed’ in an email, here’s an example that you can use as a guide:
Dear [Recipient’s Name],
Please be informed that the meeting scheduled for tomorrow has been rescheduled to next week, Tuesday, August 15th, 2023, at 11:00 AM. The meeting venue remains the same, and all other details remain unchanged.
Please let me know if you have any questions or concerns.
In this example, ‘please be informed’ is used to inform the recipient of a change in the meeting schedule. The message is clear and concise, and the tone is professional and polite.
When using ‘please be informed’ in an email, it’s essential to keep in mind the following tips:
- Use it sparingly and only when necessary.
- Avoid using it in every email, as it may come across as too formal or even rude.
- Use it to convey important information that the recipient needs to know.
- Always follow it up with clear and concise details to avoid confusion or misunderstandings.
What are some alternatives to saying ‘please be informed’?
When sending emails, it’s always important to use polite and professional language. While ‘please be informed’ is a common phrase used to introduce new information, there are many alternative phrases that you can use to add variety to your emails.
Here are some alternatives to saying ‘please be informed’:
- For your information: This phrase is a more direct way of sharing information without sounding too formal. It’s a great alternative to ‘please be informed’ when you want to share information without sounding like you’re giving orders.
- Just a quick note: This phrase is a friendly and informal way of sharing information. It’s a great alternative to ‘please be informed’ when you want to sound more approachable and less formal.
- I wanted to let you know: This phrase is a more personal way of sharing information. It’s a great alternative to ‘please be informed’ when you want to sound more empathetic and understanding.
- It’s worth noting: This phrase is a great way to introduce information that may be important but not urgent. It’s a great alternative to ‘please be informed’ when you want to sound more casual and conversational.
- I thought you might like to know: This phrase is a great way to introduce information that may be of interest to the recipient. It’s a great alternative to ‘please be informed’ when you want to sound more thoughtful and considerate.
Remember, using a variety of phrases can help keep your emails interesting and engaging. By choosing the right phrase for the right situation, you can create a more positive and professional impression on your recipients.
Is it Considered Rude to Use ‘Please Be Informed’ in an Email?
Using ‘please be informed’ in an email is not necessarily considered rude, but it can come off as formal and impersonal. It is a common phrase used in business communication to convey information or updates to the recipient. However, it is important to consider the context and tone of the email before using this phrase.
In some cases, using ‘please be informed’ can be seen as condescending or arrogant, especially if the recipient is already aware of the information being conveyed. It is important to use language that is clear and concise while also being respectful of the recipient’s time and knowledge.
If you are unsure about using ‘please be informed’, consider using alternative phrases such as ‘I wanted to let you know’ or ‘just a heads up’. These phrases are more conversational and can help to establish a more personal tone in the email.
It is also important to consider the formatting and overall tone of the email. Avoid using all caps or bold text, as this can come off as aggressive or demanding. Instead, use bullet points or tables to organize information in a clear and concise manner.
Overall, while using ‘please be informed’ in an email is not necessarily considered rude, it is important to consider the context and tone of the email before using this phrase. By using clear and concise language and formatting, you can convey information in a professional and respectful manner.